Site Meeting 30th July 2012

H1983 Waterford Lodge

Notes of Site Meeting No.1
Monday 30 July 2012 at 2.30pm

Present: Mr Gavin Howell ` - Client Cl
Mr Brian Livesey - JG Matthews JGM
Mr Martin Frost - JG Matthews JGM
Mr Simon Cove - Kirby Cove Architects KCA
Mr Lee Jenkins - Kirby Cove Architects KCA

Previous Minutes

Minutes to Pre-Contract Mtg, 3 July 2012 were taken as read and accepted as an accurate record.

Matters Arising

A pre-meeting inspection confirmed
- s/w drainage to follow building perimeter rather than pass beneath slab
- ventilated floor void to drain via pipe sleeve through cavity wall construction

Contract

KCA to prepare JCT Minor Works Contract for signature. KCA
KCA confirmed receipt of JGM insurance documents and Cl confirmed having informed their
mortgage/house insurance providers of the works.
Materials/Construction
JGM are to propose a roof tile sample for KCA/EHDC consideration. JGM
A facing b/w panel is to be erected at the earliest opportunity for KCA/EHDC consideration (in the
main to accept mortar joint – b/w already approved). JGM
It was agreed that facing brickwork (Butterfield Imperial) is to extend down to ground level, all sides of
extension. The red engineering brickwork is below ground only (out of sight). JGM

Contractors Report & Programme

Mtgs held since last mtg:
JGM/KCA/Brick Supplier – Chimney Brickwork
Agreed glued ‘unseen’ brick types may vary.
JGM/KCA - Windows
Window/Stone surround details appraised
JGM reported to be approximately 1½ wks behind programme, caused by groundworker delays and
an unexpectedly thick, 10 inch conservatory slab to be broken up. JGM confirmed that no additional
costs arose out delays experienced to date.
Drainage was reported at 70% completion.
Beam & Block ground floor to commence 2nd wk to mid Aug (any subcontractor layouts/sketches to
be copied to KCA for comment).
KCA urged JGM to make up for lost time.
The Building Inspector had visited site and approved footings construction.
Cl confirmed new fireplace would house a multi-fuel stove – similar to existing.
Cl confirmed that a skip could be placed to the gate side of the garden.
JGM confirmed window ordered and deposit paid.
JGM valuation no.1 to be issued shortly (monthly in arrears)
Requests for Information
Window dimensions information has been issued by KCA.
KCA are to issue ‘feature end’ stone setting out by w/e 3.8.12. KCA
Cl are to advise preferred internal floor finish stone type (to ‘feature end’) such that FFL screed/slab
may be determined (Cl confirmed floors typically to be laminated timber). Cl
Cl confirmed that one window to each pair of two (feature end), is to be opening (reply to KCA e mail)
– btm hinged, opening inwards to top. KCA

Health and Safety

KCA are to issue their project risk assessments to JGM. KCA

Any Other Business

Nil

Date of Next Meeting

Site Meeting No.2, Friday 24th August at 10.00
Distribution
Those present plus Rose Associates (David Rose) – all by e mail
S Cove
30 July 2012

EOD 30.7.2012 

Hopefully this pile of bricks will be gone tomorrow!